5 Ways Oilfield Trucking Software Boosts Profits for Oil and Water Haulers
Ditch the Paper Truck Tickets
When field tickets get lost, you don’t get paid! Traditional methods of creating carbon copies to leave behind in a mailbox are bound to get wet, eaten by a passing cow, or lost in the West Texas wind! This leads to AR clerks and accountants scrambling to get in contact with the truckers in the field, the well operator being annoyed because they don’t have documentation that the haul occurred, or truckers frustrated that they must figure out the details of the load.
With Spira Software’s digital solution, you will never lose a ticket again! The hauler can work offline in the field on their phone or tablet and capture all the required information at the site. As soon as they are back online, the ticket can be approved for invoicing and sent to the operator for payment. Spira Software also offers the ability to integrate the oil ticket with the most common ticket exchanges.
Schedule and Dispatch Haulers
When oilfield service companies have resources sitting idle, they are missing out on revenue. If you have vehicles and equipment not being put to use due to a scheduling oversight, you could be missing out on thousands of dollars in revenue every day.
With Spira Software, you can have every job show up on a consolidated dashboard to help optimize how all of your trucks and drivers are being utilized. The simple to use drag-and-drop functionality allows you to reassign equipment and resources to maximize their productivity.
Invoice Faster
“Time is money” In today’s world where CFOs are focused on increasing Free Cash Flow, this quote could never be more relevant. With Spira Software, companies are reducing their days to invoice (DTI) by over 80%. It’s important for oilfield service companies to be accurate and efficient when invoicing their operators. With so much competition, operators may get frustrated with the back-office service they are being provided and move to another provider.
In Spira Software, as soon as tickets come in from the field, they are available to be invoiced. Optional workflows can be configured to ensure that all the information is correct when it goes out to the operator. The invoices can be automatically emailed or integrated into the operators AP system. The software can also automatically integrate the AR records into your in-house accounting solution.
Pay Your Drivers Right
With complex payroll calculations, it’s easy to overpay or underpay truckers. Sorting through a missed payment calculation can take a payroll clerk multiple weeks to sort out! This can cost oilfield trucking companies time AND money. It can also result in frustrated drivers not getting paid correctly and getting hired on with a competitor.
Spira Software handles all the payroll calculations for you straight from the hours entered into the ticket. We account for overtime rates, bonuses, unique union scenarios, and leverage configurable rules for those other tricky calculations unique to your business. We can also integrate the leading payroll disbursement solutions as well.
Eliminate Manual Dual Entry and Errors
It’s not uncommon for oilfield service companies to have a manual process that looks like the following:
A bid/quote goes out to a prospect.
Once approved, the job is dispatched to a driver. They execute the work and hand write a paper ticket.
The paper copy is left behind for the Operator to manually enter into their system.
The original ticket is taken back to the oilfield service company office and manually entered into a spreadsheet.
An AR clerk copies the tickets from the spreadsheet and creates an invoice.
The invoice is manually entered into the oilfield service company’s accounting system.
This process results in SIX opportunities for a mistake to occur in the process! This is bound to result in getting underpaid due to inaccurate invoices, cost accountants time trying to correct the output, and frustrated operators.
With Spira Software, a singular number is used from quote through invoice. This number can be adjusted throughout the process if allowed with security, but a full audit history is tracked to capture what changed and who changed it. Once invoiced, the AR record can be integrated directly into your accounting system without any human intervention.
Ready for your oilfield trucking business to maximize profits? Click below to schedule a software demonstration with a product expert!